Important: This is NOT a medical advice tool. Our AI handles administrative intake and scheduling only—never diagnosis, treatment recommendations, or clinical decisions.
Three modules, one seamless experience
CAPABILITES
Each module works independently or together as a complete patient communication system.
New Patient Intake
Capture essential information from new patients automatically—injury type, affected area, insurance or self-pay preference, and availability.
Natural conversation flow
Injury type classification
Insurance vs. self-pay routing
Availability collection
Automatic lead scoring
Appointment Booking & Reminders
Patients book directly into your calendar with real-time availability. Automated reminders via SMS and email reduce no-shows dramatically.
Real-time calendar sync
Instant confirmation
SMS + email reminders
Easy rescheduling
Waitlist management
Patient Support FAQ
Answer common questions 24/7 -clinic hour, insurance accepted, what to bring, parking info-without staff involvement
Custom FAQ knowledge base
Instant responses
Handoff to human when needed
Multi-channel support
Continuously learning
Works with tools you already use
INTEGRATIONS
Seamless integrations with leading platforms for CRM, scheduling, and automation.
Voiceflow
Conversational AI platform
Airtable
CRM & data management
Calendly
Scheduling integration
Zapier
Custom automations (optional)
Custom integrations available for EMR/EHR systems, other scheduling tools, and more.
HIPAA-Aware Approach
While we can't make specific legal compliance claims, our system is designed with healthcare privacy in mind. We minimize PHI collection and implement robust security controls.
Minimal PHI collection-we only gather what's necessary for scheduling
No diagnosis or treatment information collected
Secure data transmission with encryption
Access controls and audit logging
Clear patient communication about data use
Complaint hosting and storage infrastructure
What We Collect
Name and contact information
General reason for visit (e.g., "knee pain"
Preferred appointment times
Insurance vs. self-pay preference
What we Don't Collect
Medical history
Treatment details
Diagnosis information
Social security numbers
Orivanta Systems
AI-powered patient intake and scheduling built exclusively for Physical Therapy & Rehabilitation clinics.
Built exclusively for PT & Rehab Operations
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