Built Exclusively for PT & Rehab Clinics
AI-powered intake and scheduling that handles new patient calls, qualifies leads, books appointments, and sends reminders—so your team can focus on patient care.
OS
Hi! Thanks for calling Peak Performance PT. I'm here to help you schedule an appointment. What brings you in today?
I hurt my knee playing soccer last week
93%
Booking Rate
Hi! Thanks for calling Peak Performance PT. I'm here to help you schedule an appointment. What brings you in today?
OS
-47%
No-Shows
Patient is typing...
Live Demo
Book more patients.
Cut no-shows. Free your front desk.
24/7 Patient Intake
Zero Missed Calls
Automated Scheduling
TRUSTED BY FOWARD-THINKING PT CLINICS
PP
Peak Performance PT
MH
Motion Health Rehab
AC
ActiveCare Sports PT
RF
RehabFirst Clinics
FP
FlexPhysio Centers
Missed Calls
Every missed call is a potential patient going to your competitor. Evenings, lunch breaks, and busy periods mean lost revenue.
67%
of calls go to voicemail
Your front desk is overwhelmed-and it's costing you patients
PT clinics lose thousands in revenue each month to these four operational gaps.
Slow Follow-Up
Leads go cold fast. Manual callback processes mean hours or days of delay—and patients who book elsewhere.
78%
of patients book with the first responder
THE PROBLEM
Manual Intake
Paper forms, repetitive data entry, and phone tag for basic info. Your front desk spends hours on tasks that should take minutes.
12 hrs
wasted per week on intake
No-Shows
Without automated reminders and easy rescheduling, patients forget or can't make their appointments.
23%
average no-show rate
Your always-on virtual front desk
THE SYSTEM
A 3-step automated workflow that captures, qualifies, and books patients-so your team can focus on care.
01
24/7 Patient Intake Assistant
Our AI answers calls and chats around the clock. It collects injury details, insurance info, and availability—giving patients immediate attention without adding to your staff's workload.
Handles calls after hours
Speaks naturally with patients
Handles calls after hours
02
Auto-Qualification & CRM Capture
Every inquiry is automatically qualified and logged in your system. No more sticky notes or forgotten callbacks—every lead is tracked and ready for follow-up.
Insurance verification prompts
Syncs to your CRM/Airtable
Priority scoring for hot leads
03
Patients book directly into your calendar with real-time availability. Automated SMS and email reminders dramatically reduce no-shows.
Instant Scheduling & Reminders
Calendly/calendar integration
Automated appointment reminders
Easy rescheduling options
The metrics that matter to PT clinics
RESULTS
Real outcomes from clinics using our AI intake system.
+35%
Booked Appointments
More inquiries converted to scheduled visits through instant response and easy booking.
-47%
No-Show Rate
Automated reminders and simple rescheduling keep patients committed to their appointments.
12+ hrs
Saved Weekly
Reclaim front desk time by automating intake calls, data entry and follow-up tasks.
100%
Calls Answered
Never miss another patient inquiry-nights, weekends, lunch breaks, all covered.
Peak Performance Sports PT
Sports Physical Therapy
Austin, TX
4 providers, 2 locations
CHALLENGE
Missing 40% of inbound calls during busy treatment hours
RESULT
+52% new patient bookings in 60 days
See how PT clinics are winning with Orivanta Systems
Real results from clinics that transformed their patient intake process.
CASE STUDIES
RehabFirst Recovery Center
Post-Surgical Rehabilitation
Phoenix, AZ
6 providers, 3 locations
CHALLENGE
28% no-show rate causing scheduling chaos
RESULT
-47% no-shows with automated reminders
Ready to transform your patient intake?
Book a free 15-minute discovery call and see exactly how Hybrid Nexus can work for your PT clinic.
15-minute discovery call
Custom automation roadmap
ROI projection for your clinic
Orivanta Systems
AI-powered patient intake and scheduling built exclusively for Physical Therapy & Rehabilitation clinics.
Built exclusively for PT & Rehab Operations
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